Fleet Coordinator - Longtown

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Job Title: Fleet Coordinator

Job Type: Full Time

Location: Longtown

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About the Role

We are looking for an organised and proactive Fleet Coordinator to join our Fleet team at our Longtown depot, to support the day-to-day management of our vehicle fleet. This is a varied role that combines fleet administration, maintenance coordination, compliance monitoring, and cost control to ensure our vehicles and equipment remain safe, compliant, and operational.

 

Working closely with drivers, workshops, suppliers, and internal stakeholders, you will play a key role in maintaining accurate records, coordinating repairs and servicing, and supporting fleet performance across the business.

 

Key Responsibilities

• Coordinate vehicle servicing, repairs, inspections, annual tests, and breakdowns. 

• Monitor and manage vehicle defects, ensuring repairs are completed promptly. 

• Maintain accurate fleet records, documentation, certificates, and asset information. 

• Process and validate invoices, purchase orders, damage charges, and maintenance costs. 

• Manage vehicle licensing and compliance requirements. 

• Update and maintain fleet management systems including maintenance and service trackers. 

• Monitor fuel usage, repair and maintenance expenditure, and fleet-related costs. 

• Support administration of telematics, CCTV, and fleet technology systems. 

• Liaise with workshops, suppliers, drivers, and internal departments to ensure effective fleet operations. 

• Attend fleet and workshop meetings and provide updates on maintenance and compliance activities. 

 

About You 

Essential Skills & Experience

To be successful in this role, you will have: 

• Previous experience in fleet administration, fleet coordination, transport, or vehicle maintenance support. 

• Excellent organisational and administrative skills with strong attention to detail. 

• Experience managing records, invoices, schedules, and compliance documentation. 

• Good knowledge of vehicle maintenance and fleet operations. 

• Strong IT skills, including Microsoft Office and fleet management systems. 

• Excellent communication skills and the ability to work with a variety of stakeholders. 

• The ability to prioritise workloads and manage multiple tasks effectively. 

 

Desirable

• Experience using systems such as TruTac, Pinnacle, Microlise, or Road Runner. 

• Knowledge of DVLA licensing and transport compliance requirements. 

• Experience with telematics and CCTV systems. 

 

What We Offer

• Competitive salary 

• Company pension scheme 

• Employee benefits package 

• Training and development opportunities 

• Supportive and collaborative working environment 

• Opportunity to make a real impact within a growing fleet operation 

 

If you are an organised and detail-oriented individual with experience in fleet operations or fleet administration, we'd love to hear from you. Please visit our Indeed page Fleet Coordinator - Longtown and click the Apply Button now, or alternatively send your CV to recruitment@warmstrong.co.uk

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As part of our commitment to safety and wellbeing, applicants will be asked to complete a routine drug and alcohol test during the recruitment process.

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If you have not received a response from us within four weeks of submitting your application to us, please consider your application unsuccessful on this occasion as unfortunately, we are not able to respond to all candidate applications as we would wish. We reserve the right to close vacancies at any time once we have received sufficient applications, we advise you to submit your application as early as possible to avoid disappointment.

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